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March 28, 2007

100th Article PART TWO

(20.)

 The Secretary read communications from the following Unions and District Councils, applying for the under mentioned sums on account of their respective expenditure:-

From the Guardians of Athy Union for their estimated expenditure up to 30th June, 1899.

         £               S        d. 

      1100             0        0

From the Rural District Council of Athy No. 1 for like period

        800             0        0

From the Guardians of Baltinglass Union (no period stated)

        300             0        0

From the Rural District Council of Baltinglass No. 3 (no period stated)

        100             0        0

From the Guardians of Celbridge Union “for the ensuing four months”

      2500             0        0

From the Rural District Council of Celbridge No. 1 for like period

         300            0        0

                         Carried Forward 

     £5100            0        0      

From the Guardians of Edenderry Union “to meet pressing claims”

       1227            0        0

From the Rural District Council of Edenderry No. 2 “to meet pressing claims” (including £70 for Election expenses, estimated at £5 per Electoral Division

 

 

         219             0       0

From the Guardian of Naas Union, (portion thereof in County Kildare ) for the period from 31st March to 31st July 1899

 

 

 

      2267             7       8

From the Rural District Council of Naas No. 1 for the four months ending 31st July 1899

 

 

 

        831            18      11

Total claims from Poor Law Unions and District Councils

In addition to the foregoing the Secretary reported that the following amounts would require to be liquidated immediately:-

Naas Gas Company, for gas supplied to County Court House

Balance Dr. at present date on the account of the County Treasurer under the Grand Jury Acts

   £ 9645              6        7

 

  

         11              9        3 

 

         50              4        2

 

   £ 9707             0        0

To meet the above amount the Secretary reported that the following sums were now or would be shortly available:-

Halfyear’s payment under Agricultural Grant (lodged in Bank as above) Government Bounty in lieu of rates (expected to be lodged in a few days)

Contribution from War Office re extra traffic on roads near Government Brickworks at Curragh Camp

 

  

     7870           5         0

      

        696           7         2 

  

       128            0        0

                                       Total

  £ 8694           12       2

The Secretary reported that the last-mentioned item of £128 had not yet been finally passed by the Military Authorities, but it was identical with the amount which they had paid for the past three years, and he expected that it would be shortly received.  On this assumption it will be seen that the difference between the payments which require to be immediately met and the amounts that could be regarded as available to meet them was £1012 : 7 : 10.  He reported that there would also be some payments required from time to time on foot of the maintenance of roads, &c, in charge of the County Surveyor, and of a few of the presentments passed at the Spring Assizes, and that consequently it would be advisable to obtain authority at the present time to overdraw the County Treasurer’s account whenever necessary to the extent of about £1500-.  He further reported that a large sum would have to be paid at the Summer Quarterly meeting of the Council, pending the collection of the Poor Rate, on foot of the presentments at the Spring Assizes, but that it was almost impossible to estimate the overdraft that might be required for this purpose until it was known what moneys might be receivable in the meantime from Government grants and other possible sources of income.  He believed, however, that an overdraft of at least £10,000 would probably be required for a few weeks in the month of July. 

(21.)

On considering the Secretary’s financial statement the Council directed him to write to the Council Treasurer and state that the County Council require to ask the Local Government Board for authority to overdraw their account, and desire to be informed on what terms as to interest such overdraft would be granted by the Hibernian Bank, that the Council would require immediate authority to overdraw up to £1500-, and that in the month of July the overdraft may have to be increased (pending the collection of the Poor Rate) for a few weeks to £10,000 or possibly more.

(22).

The Secretary was further directed to ask the Local Government Board whether it was the duty of the County Council to appoint a County Treasurer, or whether the Hibernian Bank, Naas, who have hitherto been the County Bank and Treasurer under the Grand Jury, are an existing Officer transferred to the County Council under Section 115 of the Local Government Act; and also to ask whether the County Council have power to change their Treasurer from time to time if they should desire to do so.

(23.)
Resolution read from the Guardians of Celbridge Union recommending the County Council to ask the Local Government Board to sanction the giving of relief to Mrs. Kate Tyrrell of Saggard, under Section 13 of the Local Government Act.
            The Secretary was directed to return the resolution to the Clerk of the Union, and to inform him that this Council could take no action in the matter owing to Saggard being outside the bounds of their County.
(24)
The County Surveyor handed in and read the following report on the subject of Main roads:-
 
To the County Council of County Kildare.
 
MR. CHAIRMAN, MY LORD, AND GENTLEMEN,
                According to Section 8 (3) of the Local Government (Ireland) Act, 1898, it is my duty to report to you, preparatory to your making a “General Declaration” declaring what roads in the County shall be “Main Roads.” It is not easy to define what should constitute a main road, and no doubt opinions will widely differ. The general principle I adopted was that a road should be classified as “Main” (whether forming an existing separate contract or not) which (1) ought to be considered of importance to the whole county, or (2) to a very extensive area of same, or (3) which most directly connects towns or important villages inside the county with one another; and (4) which connects the county to important places in surrounding counties. I took a liberal view of the subject, and upon the accompanying map I have shown drawn in red colour all the roads in the county which I think may be declared Main Roads. The “District Roads” are coloured yellow. Taking the period ending in last March there were 1131 miles of roads under contract in the county, and out of this mileage I find that those I recommend to be “Main Roads” measure a few perches short of 460 miles, that is, over 41 per cent. of the whole, while the cost of the said 460 miles is just 60 per cent. of the total cost of the 1131 miles. One half of the expenses of a Main Road is to be levied off the whole county, so that the subject we are discussing is of great importance to District Councils. The Act accordingly provides that any Declaration as to Main Roads formulated by the County Council shall at first be only provisional, and is to be communicated to each District Council. There are at present 54 miles and 31 perches of Mail Car (or Post) roads in this county, and I recommend them all to be Main Roads except 4 Miles, 4 Furlongs, and 34 Perches.
 
                Having said so much in a general way, I think the question of Main Roads should be adjourned until after the publication of the forthcoming County Book. I would suggest to have a list (giving the numbers in said book) of my proposed Main Roads sent to every Councillor – the list to be accompanied by a copy of the book.
 
                It is not required, I think, at your first Meeting in a written Report to enter into ordinary matters about roads or other public works of the county, but I shall be happy to give all information in my power to the Council if required. Under the old law roads were arranged according to Baronies, but this is changed by the new Act, under which Districts (Rural or Urban) are substituted for Baronies. From the County Book of Summer, 1898, I made out a Schedule of Road Contracts changed from Baronies and apportioned to Districts, which I lay before you
 
                                                                I have the honour to be,
                                                                         Your obedient Servant,
                                                                                  EDWARD GLOVER, M. INST. C.E.,
                                                                                 County Surveyor. (5)
 
(25.)
On considering the foregoing report it was proposed by Mr Edward Hayden, seconded by Mr George Mansfield, and passed-
            That it be provisionally declared that the roads mentioned in the County Surveyor’s report, and coloured red on the accompanying map, be main roads, and that this provisional declaration, with an accompanying map, be communicated to the Several District Councils, and that the County Surveyor do attend the meetings of the
Several District Councils at which this provisional declaration is to be taken into consideration, as may be arranged.
(26.)
The Secretary handed in the printed Certificate issued by the Local Government Board under Section 49 of the Local Government Act as to the Standard rate for Poor Rate and County Cess, and showing the amounts taken for the purpose of the Act as having been raised in the County under these headings.
On considering same, and with reference to the amount of the remittance for the half yearly payment from the Agricultural Grant it was –
Proposed by Mr. Owen Cogan, seconded by Mr. George Wolfe, and unanimously passed:–
That the Secretary write to the Local Government Board and request them to furnish the Council with the figures necessary to enable the Council to see how the amount of the Agricultural Grant for County Kildare had been estimated.
(27.)
The Secretary read a circular (No. 147 M) from the Local Government Board, dated 18th April, transmitting a copy of their Order prescribing the time within which the Collectors of County Cess and Poor Rate are to state whether they are willing or otherwise to serve under the County Council. Same were considered, together with the contents of the County (Poor Rate Collectors) Order 1899. The Secretary was directed to make the necessary communication to the County Cess Collectors as desired by the Local Government Board.
(28.)
Proposed by Mr. Laurence Malone, seconded by Sir Gerald Dease and unanimously agreed to –
            That the Secretary be authorised to arrange with the contractor for the County printing to obtain as soon as possible the Office books which have been prepared under the Supervision of MR. W. E. Ellis (Local Govt. Auditor) and also one copy of Mr. Ellis’ Exemplifications for County, District, and Union Accounts, respectively. That the County printer be also instructed to prepare as soon as possible a supply (as may be ordered by the Secretary) of the various Office forms required under the orders of the Local Government Board or otherwise.
(29.)
The Council decided to defer to their next meeting the fixing of dates for the Quarterly Meetings of Rural District Councils.
(30.)
The Secretary handed in an abstract of the Coroners’ Accounts as paid by the Grand Jury during the five years preceding the passing of the Local Government Act. He also read a letter (No. 22103) on the subject from the Local Government Board dated 21st instant.
 The Council directed the Secretary to inform the Coroners that the question of their salaries would be taken into consideration at the next meeting of the Council, and to furnish them with a copy of the abstract of their accounts. The County Surveyor was also directed to ascertain the area and population of the Coroners’ districts.
(31.)
The Secretary read a letter, dated 20th April, from the Clerk of the District Council of Baltinglass No. 3, as follows:-
            “I am directed by the Local Government Board to inform you that only two District Councillors were co-opted under section 113 of the Local Government Act in this Union, viz. J. Germaine, J.P., Graney, and P. P. Farnan, J.P., Bolton.
“This leaves a vacancy for one District Councillor, which the Local Government Board point out must be filled by the County Council.
“They have directed me to transmit a list of qualified ex-officio Guardians to you, but I am unable to do so, as the two gentlemen mentioned were the only justices residing in the County Kildare Section of this Union (now the Baltinglass Rural District No. 3) who acted for the past three years.”(6)
In reply to the foregoing letter the Secretary was directed to inform the Clerk of the Baltinglass No. 3 District Council that, in the opinion of the County Council, the provisions of Section 113 (3) of the Act do not require that the additional councillors therein mentioned must be selected from ex-officio Guardians actually resident within the Rural District in question. The County Council therefore request the Rural District Council of Baltinglass No. 3 to select any ex-officio Guardian of Baltinglass Union who fulfils the other conditions laid down in Section 113 (3), and who would also be qualified under the other provisions of the Act to be a Councillor for a Rural District in County Kildare. The County Council will be prepared to appoint any person so selected and qualified to be a third additional Councillor for the Rural District of Baltinglass No. 3, unless the Local Government Board should advise them that they have not correctly interpreted the section in question.
(32.)
The Secretary read a circular letter, dated 18th April, from the Secretary of the Appeal Commission (Ireland) and handed in accompanying notices relative to petitions against Orders of the Local Government Board under Section 68 of the Local Government Act.
(33.)
The Secretary read a Resolution, adopted by the last Presentment Sessions for the Barony of Ikeathy and Oughterany, and referred by Grand Jury to the County Council, relative to applications for payments by road contractors and others, and recommending that such applications should not be required.
            With reference to this matter the Secretary stated that, some time previous to the Presentment Sessions, he had called the attention of some of the officers of the Local Government Board to the fact that such applications were unnecessary, and imposed expense and loss of time on the applicants, and that this state of things would become much worse under Article 7 (3) of the Local Government ( Procedure of Councils) Order, 1899 (at that time a Draft Order). He had since been informed that his objections had been considered by the Board, and that provisions had been inserted in Article 5 (10) of the District Accounts Order, 1899, and in Article 6 (9) of the County Councils Order, 1899, by which such applications were rendered unnecessary.
(34.)
Mr. John T. Heffernan handed in the following –
“Notice of Motion.
“I will move at the next Meeting of the Council- ‘That the Secretary be instructed to communicate with the Trustees of the Duke of Leinster as to whether they are disposed to enter into negotiations with regard to the reopening of the County Infirmary’.”
(35.)
Mr. C. Black, an Inspector under the Diseases of Animals Acts, handed in through the Secretary the following Notices relative to cases of sheep-scab:- 5 Withdrawals of Notice, 1 Notice prohibiting movement, and 1 Notice of a fresh outbreak. The two last-named Notices related to lands situated in the County Wicklow portion of Naas Union, and the Council were of opinion that they had no jurisdiction in these cases. Ultimately the consideration of all the Notices was deferred to the next Meeting of the Council.
(36.)
The Secretary read a Circular and Resolutions (dated 10th April) from the Irish Financial Reform League of 19 Lincoln Place, Dublin, and a Circular and Resolutions (dated 20th April) from the Irish Railway Reform Association. The Council made no order thereon.
(37.)
The Council adjourned – to meet again on Saturday, 29th April, at half past twelve o’clock. The Finance Committee to meet on same date, at 10 a.m.
 
                                                            Stephen J. Brown Clr.
                                                                        29th April 1899. (7)
 
           
 
………………………………………………………………………………
(1)   Boherboy in original list of elected Councillors.
(2)   Middle Initial appears to be N but Jn in original list of elected Councillors.
(3)   Bergin and Malone seem to be written in later.
(4)   The Minutes are handwritten but these resolutions are printed and are pasted in.
(5)   Report printed and pasted in. No accompanying map!
(6)   Italics are mine; written in to Minutes.
(7)   Signed by Stephen Brown.
           

Compiled and edited by Mario Corrigan; typed by Maria and Breid; formatting has been difficult to maintain but despite spacings is a true representation]

To emphasise the importance of the combined resources of Local Studies, Genealogy and Archives, the 100th article on EHistory is a direct transcription of the Minutes of the First Meeting of Kildare County Council held in Naas on the 22nd April, 1899

 

 

100th ARTICLE - Minutes of the First Meeting of Kildare County Council

Local Government ( ) Act, 1898.

 County Council of Kildare.

 Minutes and Proceedings.

Minutes of the First Meeting of the Council of the County of Kildare , convened by Mr. Charles Daly, Sub-Sheriff of the County and Returning Officer, by circular dated 17th April 1899 and held in the Grand Jury Room of the County Courthouse , Naas, on Saturday, the 22nd day of April, 1899, at 11 a.m. o’ clock.

(1.)

The Secretary to the County Council (Mr. G. de L. Willis) read a circular letter, dated 18th April 1899, from the Local Government Board for Ireland enclosing an extract from the notice of the result of the election of County Councillors in the County Kildare, and directing him to read out the names of the Councillors before the business of the first meeting was proceeded with.  The names of the Councillors were accordingly read by him from a list furnished to him by the Returning Officer as follows:-

 

I.   Elected Councillors.

County Electoral Division.

Names.

Present or absent.

Athy

Mathew J. Minch, M.P., J.P.

Present

Ballitore

Owen Cogan,

"

Ballymore – Eustace

George Wolfe, J. P.,

"

Carbury

Ambrose R. More O’ Ferrall, D.L.

"

Castledermot

Edward Hayden,

"

Celbridge

Sir Gerald R. Dease, J.P.,

"

Churchtown

Stephen Heydon,

"

Clane

Peter Crosbie,

"

Harristown

James Kelly (Boherboy House),

"

Kilcock

John Field,

"

Kilcullen

Edward Fenelon, J.P.,

"

Kildare

Charles Jn. Bergin,

"

Kilmeage

John Cribbin,

"

Kilteel

Laurence Malone,

"

Maynooth

Lord Frederick Fitzgerald, J.P.,

"

Monasterevan

Edward Jas. Cassidy,

Absent

Morristownbiller

James Kelly (Rathbride)

Present

Naas

Stephen James Brown

"

Newbridge

Joseph Patrick Dowling

"

Rathangan

Stephen Murphy

"

Timahoe

Francis Colgan, J.P.

"


II.  Ex-Officio Councillors (or their Substitutes).

Office

Names

Present or Absent

Chairman of Rural District Council of Naas No. 1

John T. Heffernan

Present

Chairman of Rural District Council of Baltinglass No. 3.

John Kelly

"

Chairman of Rural District Council of Edenderry No. 2

Joseph O’ Loughlin

"

Substitute for Chairman (Mr. John Field) of Rural District Council of Celbridge No. 1

 William R. Ronaldson

 

"

Substitute for Chairman (Mr. M. J. Minch, M.P.) of Rural District Council of Athy No. 1.

 Thomas Orford

 

"

 

 

III. Councillors chosen by County Kildare Grand  Jury

James E. Medlicott, J.P.

Present

George Mansfield, D.L.

"

William T. Kirkpatrick, J.P.

"

(2.)

The roll of the Council having been called over, the Secretary stated that it was his duty to ask the Councillors to satisfy themselves that they were not subject to any of the disqualifications prescribed by the Statute or the Orders in Council, as any Councillor who acted if disqualified would be liable to serious penalties.  The Secretary accordingly read Article 11 (4) and Article 12 of the Local Government (Application of Enactments) Order 1898 and Sub-Section (3) of Section 94 of the Local Government ( ) act 1898.

(3.)

The Secretary then handed round copies of the Declaration accepting Office as prescribed in Article 9 (5) of the Local Government (Application of Enactments) Order 1898, and same were duly made and subscribed before him by all the Councillors.

(4.)

It was proposed by Mr. M. J. Minch, M.P., seconded by Mr. Laurence Malone -  That Mr. John T. Heffernan be Chairman of the Meeting.

The resolution was unanimously adopted, and the Chair was taken by Mr. John T. Heffernan.

(5.)

The Chairman asked the Council to decide whether they would elect from persons qualified to be Councillors one or two persons as Additional Councillors, in accordance with Sub-section (2) of Section 3 of the Local Government Act.  The Council unanimously decided to proceed to elect two persons to be such additional Councillors.  It was then –

Proposed by Mr. John Field, seconded by Mr. Wm. R. Ronaldson, - That Mr. Richard McKenna, Rowanstown, be co-opted a member of this Council.

Proposed by Mr. C. J. Bergin, seconded by Mr. Thomas Orford, - That Mr Joseph Connolly, Pollardstown, be co-opted a member of this Council.

Proposed by Mr. S. J. Brown, seconded by Mr. George Mansfield:-  That Mr. N. J. Synnott, Furness, Naas, be co-opted a member of this council.

After some discussion Mr. Synnott’s name was, with the consent of the Council, withdrawn by his proposer and seconder.

Mr. Richard McKenna and Mr. Joseph Connolly were then unanimously elected Additional Councillors.  Mr. McKenna being present made the Statutory Declaration in presence of the Secretary, and took his seat on the Council.

(6.)

At this stage Mr. Edward J. Cassidy, Councillor for Monasterevan Division, attended, and made the Statutory Declaration in presence of the Secretary.

(7.)

Proposed by Mr. M. J. Minch, seconded by Mr. Edward Hayden – That Mr. Edward Fenelon be elected Chairman of the Council for the year.

Proposed by Mr. John Field, seconded by Mr. Laurence Malone –

That Mr. Stephen J. Brown be elected Chairman of the Council for the year.

The Council divided and there voted:-

For Mr. Fenelon

For Mr. Brown

Mr. M.J. Minch

Mr. Francis Owen Cogan

Mr. Edward Hayden

Mr. George Wolfe

Mr. Stephen Heydon

Mr. A. More O’Ferrall

Mr. Peter Crosbie

Sir Gerald R. Dease

Mr. James Kelly (Bohergoy) (1)

Mr. John Field

Mr. John Cribbin

Mr. Charles T Bergin (2)

Mr. Joseph P. Dowling

Mr Laurence Malone

Mr Thomas Orford

Lord Frederick Fitzgerald

Mr. John Kelly

Mr. E. J. Cassidy

Mr. J. Kelly (Rathbride)

Mr. Stephen Murphy

Mr. Francis Colgan

Mr. James E. Medlicott

Mr. George Mansfield

Mr. W. T Kirkpatrick

Mr. Wm. R. Ronaldson

Mr. Joseph O’ Loughlin

Mr. John T. Heffernan

9

18

Mr. Brown, Mr. Fenelon, and Mr. McKenna declined to vote.

Mr. Stephen J. Brown was then declared elected Chairman for the year by a majority of 18 votes to 9.

The Chair was then vacated by Mr. John T. Heffernan, and taken by Mr. Stephen J. Brown, after he had signed the Declaration accepting Office.

(8.)

Proposed by Mr. Laurence Malone, seconded by Mr. Edward Hayden, and passed unanimously –

That Mr. M. J. Minch, M.P., be elected Vice Chairman of the Council for the year.

(9.)

The Secretary read two printed circulars from the Local Government Board, viz, No. 143 of 10th April, and No. 160 of 20th April, and handed in a circular letter and other printed documents forwarded therewith relative to the business to be transacted at the first Meeting of the Council.

(10.)

The Council proceeded to consider the Board’s Circular Letter (No. 143 M) commencing with the appointment of Committees.  In connection therewith –

(11.)

The Secretary read a printed letter dated 21st inst. from the Under Secretary, Dublin Castle, directing the Council (under sub-section (2) of Section 9 of the Local Government Act.) to appoint its proportion of a Joint Committee for the management of Carlow District Lunatic Asylum, and informing the Council that the Lord Lieutenant had decided that the Joint Committee of Management should consist of 18 members, of whom ten should be appointed by the County of Kildare, and further stating that of the number so appointed one-fourth might be persons not members of the County Council.

Proposed by Mr. M. J. Minch, M.P., seconded by Sir G. R. Dease, and unanimously agreed to –

That the appointment of a Joint Committee be postponed to next meeting.

It was further decided that the Local Government Board should be asked to state how many persons not members of the Council could be appointed under the provision relating to one-fourth of ten.

(12.)

Proposed by Mr. J. P. Dowling, seconded by Mr. Edward Fenelon, and passed unanimously:-

That the Finance Committee consist of seven members with the Chairman and Vice-Chairman, (three to be a quorum) and to meet at Naas, and that the following Councillors, with the Chairman and Vice-Chairman, be the Committee:-

Sir. G. R. Dease,

Mr Edward Fenelon,

Mr. George Wolfe,

Mr. Stephen Murphy.

Mr. J. T. Heffernan,                  C. Bergin.

Mr. J.P. Dowling,

Mr. R. Ronaldson,

 L. Malone (3)

(13.)

Proposed by Sir G. R. Dease, seconded by Mr. George Wolfe, and passed unanimously –

That pursuant to Article 36 (4) of the Local Government (Application of Enactments) Order 1898, and to Article 4 (2) and Article 10 (1) of the Local Government (Procedure of Councils) Order 1899, the Finance Committee of the County Council of Kildare is hereby appointed to be the Proposal Committee of said Council, and the quorum of the Proposal Committee be three.

(14.)

Proposed by Sir G. R. Dease, seconded by Mr. R. McKenna, and passed unanimously –

That the following Councillors, with the Chairman and Vice-Chairman, be appointed a Standing Orders Committee, (three to be quorum) to draft Bye Laws and Standing Orders, to be considered at a future meeting of the County Council:- Mr. Mansfield, Mr. Kirkpatrick, Mr. Malone, Mr. Medlicott, and Mr. Crosbie.

(15.)

Proposed by Mr. John Field, seconded by Mr. J. P. Dowling, and passed unanimously –

That the following Councillors be appointed a Committee (five to be a quorum) to draft and submit to the County Council a scheme for the collection of the Poor-Rate, as required by Section 115 of the Local Government (Ireland) Act 1898:- Mr. Ronaldson, Mr. O’Loughlin, Mr. Heffernan, Mr. Orford, Mr. John Kelly, Mr. Mansfield, Mr. Medlicott, Lord Frederick Fitzgerald, Mr. Field, Mr. O’Ferrall, the Chairman and the Vice-Chairman.

(16)

At this stage by permission of the Council, the following resolutions were proposed by Mr. George Wolfe and seconded by Mr. Own Cogan:-

1.        - That we affirm the right of the Irish Nation to a full measure of self-Government.  We accept the Local Government Act of 1898 as a first instalment of the same, and call on the Imperial Parliament to proceed with the further restitution of our rights.

2.           That we endorse the findings of the Financial Relations Commission, and knowing from our own practical experience that Ireland is heavily overtaxed, we urge the Government to hasten forward their Bill for instituting an Irish Board of Agriculture and Industries, and call upon them to place at the disposal of said board, as an instalment from that over-taxation, a substantial annual grant for the purpose of assisting the County Councils to develop our resources, promote Technical Education, the better housing of our labourers, and similar necessary works.

3.           That we call on the Government to extend the same facilities for University Education to the Catholics of Ireland as their Protestant countrymen enjoy.

4.           That we also urge on the Government the necessity of appointing a commission to inquire into the excessive rates charged on freight by the Irish Railways, and to revise the same where they are found to militate against the commercial and trading interests of the community. (4)

Amendment proposed by Mr. George Mansfield, seconded by Mr. W. T. Kirkpatrick:-

That the Resolutions proposed by Mr. Wolfe be put seriatim and not in globo.

The Chairman called for a show of hands, when it appeared that the proposer and seconder were the only Councillors who voted for the Amendment, and it was accordingly declared lost.

The Chairman then put the Resolutions as a whole.  Mr. Mansfield voted against them.  Sir Gerald R. Dease, Lord F. Fitzgerald, Mr. Medlicott, Mr. Kirkpatrick, and Mr. O’Ferrall declined to vote.  The other Councillors present voted for the Resolutions, and the Chairman accordingly declared them carried.

(17.)

The Council resumed the consideration of the Local Government Board letter of instructions of 10th April and it was –

Proposed by Mr. James E. Medlicott, seconded by Mr. M. J. Minch, M.P., and passed unanimously -

That pending the next Quarterly Meeting of the County Council the Secretary be authorised to obtain such temporary clerical assistance as he may find to be necessary, at an outlay not to exceed £50-.

(18)

Proposed by Sir G. R. Dease, seconded by Mr. J. E. Medlicott, & passed unanimously –

That the Committee already appointed to suggest a scheme for the collection of the Poor Rate to appointed a Special Committee to report to the next Quarterly Meeting of the Council the arrangements that may seem to them to be necessary as regards the Permanent Office Staff, and also to suggest a scale for the remuneration and expenses to be paid to County and Union Officers (under Article 17 of the Transitory Provisions Order) for extra work in bringing the Act into operation.

(19.)

The Secretary read a letter dated 20th inst. From the Local Government Board, in which there was enclosed a negotiable receipt for £7870-5/s being one half year’s payment in respect of the agricultural Grant.  He reported that he had lodged same on 21st inst with the Hibernian Bank, Naas, (as the present Treasurers of the County) to credit of the County Council of Kildare.

March 09, 2007

Interment records microfilming and preservation

            What is preservation microfilming?
 
The reason we microfilm historical records is to permanently archive them in a durable, easily accessible format that is an exact representation of the document, as it was originally produced. In order to better preserve original material we microfilm it: we call it preservation microfilming.
Microfilming is still the option preferred by all archivists as a storage medium and therefore as an answer to preservation issues.
Do you think that microfilm is an old technology that has passed its useful lifetime? Aren’t we still using paper, which is 2000 years old?
Archiving is all about long-term preservation. We do know that, if stored in the right conditions (low temperature and humidity), microfilms could last forever (or almost).
Moreover, once microfilms are generated, they are easily scanned into the latest digital systems; that means that thanks to microfilming, the data will never falls behind. It will ensure that data is preserved and accessible: all you need is a microfilm reader. Microfilm is the most stable medium to store data.
 
 
'Why don't you digitise all that?'
Until proven otherwise, it is very unlikely that archivists will recognise digital systems as a reliable way of storing archival data.
Obsolescence is the real problem here. Hardware and software equipments are developing endlessly and in 5 years time the hardware and software we have at home will be superseded by other systems that probably will not be able to run the same applications.
Besides, microfilms are legally admissible in a court of law. In many countries worldwide microfilm is specified as the legally admissible archival medium of choice along with paper. In America over 43 States now insist that mandatory public records with a life of more than 10 years must have at least one copy stored in an analogue format i.e. paper or microfilm.
Nobody knows how long the digital technologies will last. Digital media haven’t been around for long enough for us to be able to tell. 
 
 
       Microfilming of Interment records           
 
       Graveyard records are unique and irreplaceable documents. Microfilming them is the only way to ensure that the original records are preserved under the best conditions, while not compromising the right to access the information they contain.
35 records of the following graveyards are now available on microfilms and CD-ROM, in Kildare Local Authority Archive, in Newbridge:
 
Allen cemetery (1927 – 1989)
Ballentine, Crosspatrick cemetery (1935 – 1963)
Ballybracken, Kildangan cemetery (1935 – 1954)
Boycetown, Kilcock cemetery (1909 – 1939)
Confey, Leixlip cemetery (1915 – 1986)
Crosspatrick cemetery (1963 – 1967)
Donaghcumper cemetery (1913 – 1951)
Fontstown cemetery (1935 – 1955)
Garrisker cemetery (1945)
Great Connell (Abbey) cemetery (1936)
Great Connell (Church) cemetery (1938 – 1939)
Kildare town cemetery (1941 –1990)
Ladytown cemetery (1935 – 1938)
Laraghbryan, Maynooth cemetery (1911 - 1999)
Monasterevin (1958 - 2004)
Newbridge (1894 - 1979)
Nicholastown cemetery (1935 - 2002)
Suncroft cemetery (1948 - 1949)
Usk cemetery (1963 - 1968)
 
 
 
 Extent: 4 microfilm rolls/1 CdRom
 
 Access: Only by appointment with the archivist, application and non-disclosure forms.
 
 
An article by Regional Archivist Cecile Chemin on the microfilming of interment records and preservation microfilming.

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