Minutes of the PTA Meeting 18th October 2011

Next Meeting Tuesday 8th November at 8pm in MPPS library.
All Parents welcome!

In Attendance:
John Flynn, Fiona Maguire, Gerry Quinn, Johnny Nevin, Siobhan McAuley, Mary O’Shea Pernot, Hilary McCabe, Bernie O’Meara, Patricia Moynan, Anne-Marie Coyle, Breedge Conway, Anne Jennings, Grainne Egan, Shelly O’Riordan, Julie O’Dea, Teresa Murray, Ann Haldioni, John O’Connor, Dearbhla Mescal, Jean Coyle, Mary MacCourt, Nuala Forde, Mary Walsh, Belinda Walsh, Theresa Hurley, Barbara McMahon, Pauline McBride

Carol Devereux, Victor Murphy

1) Election of Incoming Committee Officers:
The following Officers were elected:
Chairperson: Teresa Murray
Deputy Chairperson: Breedge Conway
Secretary: Shelly O’Riordan
Assistant Secretary: Mary MacCourt
Treasurer: Anne Jennings, Julie O’Dea
PRO: Gerry Quinn
Events Officer: Grainne Egan
Assistant Events Officers: Mary MacCourt, Barbara McMahon
Fundraising Officer: Deferred to next meeting
Library: Barbara McMahon
Book Rental: Committee to be formed

A note of thanks from all the committee to outgoing Chairperson, John Flynn and Secretary Fiona Maguire for all their dedication and hard work over the last number of years. They have achieved so much and will be missed by all.

2) Minutes of Meeting 13th September 2011:
Minutes of meeting were proposed by J. O’Dea and seconded by B. McMahon.

3) Treasurers Report:
G. Quinn gave update of financial statement:
Balance:€11,017 Expenses: Newsletter, Information Booklet
10K A/C: €3,249

The issue of seeking permission for over-draft at the AGM was discussed. The constitution states that the PTA committee must remain in credit. G. Quinn stated that a meeting was requested at September PTA prior to AGM to discuss such issues. There is no longer a necessity for overdraft facility.

It was agreed that if such changes to finances was required the committee would consider reviewing the constitution and an extraordinary general meeting would have to be called.

It was agreed that some of the expenses are excessive such as postage for annual subscriptions. H. McCabe suggested that we hand deliver correspondence to local addresses and post remaining correspondence.

Next Finance Committee Meeting Tuesday 25th October at 8pm.

4) Principals Report:
Presidential Visit 7th October:
J. Nevin congratulated everyone on the great success of the Presidents visit. It was a real team effort with so much staff and parent support, especially on the evening before. It was a wonderful occasion to showcase the school and this was done magnificently.

Pre Mock Exams / Parent Teacher Meetings:
Junior Certificate and Leaving Certificate mid term / pre mock exams will take place from Tuesday 25th October to Friday 28th October. Reports will be completed by 15th November before parent teacher meetings:
Leaving Certificate: 24th November 2011 – 4.15 – 6.45pm
Junior Certificate: 1st December 2011 – 4.15 – 6.45pm

The Leaving Certificate Students are invited to attend the meeting on 24th November with their parents.

Mid Term Break:
Monday 31st October to Friday 4th November inclusive. School re-opens at 9am on Monday 7th November for all students.

School Tour 2011:
4th and 5th Year Tour depart for France on Thursday 27th October to Sunday 30th October. 148 students and 18 teachers are looking forward to this annual event. Thank you in advance to Ms. Mahony, Ms. Walsh and their team of teachers for all the hard work they have put in to this worthwhile trip.

The remaining 4th and 5th Year students not going on tour will be released from classes on 27th October.

Junior Cert Results 2011:
Well done to all the teachers, parents and students on the great results in this years Junior Certificate exams.

Top Students were Laura Griffin 9A’s and 2 B’s and Donnacha Healy 10A’s and 1B.

School Grounds:
J. Nevin informed meeting of health and safety issue regarding cars entering school grounds. He is appealing to parents not to drive onto school grounds and to use the bus bay facility at the Boys School. If it is necessary to drive onto school grounds please observe the one way system. J. Nevin has asked the committee to appeal to friends and family regarding same. It was suggested that this message would be sent to all parents when text a parent is up and running in the coming weeks.

Parent Teacher Association:
Thank you to PTA for organising a very worthwhile and interesting AGM last Thursday night and in particular to the excellent guest speaker, Sean Ashe, CEO of Kildare VEC.

Following the AGM S. Ashe has met with J. Nevin and evidence of parental support for the new school should be sent to Department of Education. It was agreed to hold a special committee meeting next Tuesday 25th October at 7pm. Correspondence would be hand delivered locally by the committee and a followup call would be required. Details of how this can be achieved will be discussed at meeting.

Thank You:
Thank you to all who contributed to the School Sports Fund Draw on 16th September last. Approximately €2,670 was raised for the fund.

Thank you to Ms. Murphy and the members of the Students Council for organising Sports Day on 30th September.

Well done to Mr. Ryan and the 6th Year LCVP class on raising €1,350 for jersey day on 6th October.

5) Matters Arising:
Parents requested that S. Ashes presentation at AGM be uploaded on school website.

S. McAuley updated meeting on 40th Anniversary Gala Ball. It was agreed at September meeting to arrange a gala ball as part of the 40th anniversary celebrations. The ball will take place on 12th November in Carton House and tickets are €55. As this is an event that the committee agreed to organise we would encourage as many members to attend. Tickets available at school office and will be on sale at meeting on Tuesday 25th October next.

6) Correspondence:
National Parents Council hosted training session for parent committees in Pipers Hill School on 6th October 2011. Unfortunately the correspondence was received at short notice which did not allow enough time for more members to attend.

Brennan Insurance Policy for renewal. A. Jennings to arrange.